REGULAR COUNCIL BUDGET MEETING AGENDA

Monday, January 22, 2024 at 3:30 P.m. - 4:30 P.m.

Council Chambers of City Hall

1100 Patricia Boulevard, Prince George, BC

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A.

ADOPTION OF THE AGENDA

• RECOMMENDATION:

  That the agenda for the regular Council budget meeting scheduled for January 22, 2024, BE ADOPTED.

B.

2024 Budget and Finance Reference Guide

C.

BUDGET OVERVIEW AND PUBLIC CONSULTATION RESULTS

C.1

2024 - 2028 Financial Plan and Presentation

Presenters: K. Dalio, Director of Finance and IT Services, and J. Rogers, Manager, Communications

C.2

Correspondence Received Regarding the 2024 Budget Deliberations

• Correspondence dated September 14, 2023 from Clayton Gauthier: Letter of Support for REAPS Financial Request of $100,000
• Correspondence dated September 15, 2023 from Anne Hogan: Letter of Support for REAPS Financial Request of $100,000
• Correspondence dated September 14, 2023 from Lori Unger: Letter of Support for REAPS Financial Request of $100,000
• Correspondence dated September 14, 2023 from Kyle Tapper: Letter of Support for REAPS Financial Request of $100,000
• Correspondence dated September 14, 2023 from Angelina Joiner: Letter of Support for REAPS Financial Request of $100,000
• Correspondence dated September 14, 2023 from N. Power: Letter of Support for REAPS Financial Request of $100,000
• Correspondence dated September 17, 2023 from Shelley Rennick: Letter of Support for REAPS Financial Request of $100,000
• Correspondence dated September 21, 2023 from Paul Sanborn: Support for REAPS' Relocation of Facilities
• Correspondence dated September 15, 2023 from Annie Booth, Letter of Support for REAPS Financial Request of $100,000
• Correspondence dated September 14, 2023 from Kris Engler: Letter of Support for REAPS Financial Request of $100,000
• Correspondence dated September 16, 2023 from Alex Rowan, Letter of Support for REAPS' Request for Financial Support
• Correspondence dated September 19, 2023 from David Claus, Letter of Support for REAPS Request for Financial Support
• Correspondence dated September 14, 2023 from Janice Butchart: Letter of Support for REAPS Financial Request of $100,000
• Correspondence dated September 17, 2023 from Linda Naess, Letter of Support for REAPS Financial Request of $100,000
• Correspondence dated January 8, 2024 from Louise Van der Lans: Letter of Support for Little Prince Train

D.

2024 - 2028 CAPITAL EXPENDITURE PLAN

D.1

2024 Capital Project #0302 – Memorial Park Cemetery Enhancement

• RECOMMENDATION:

  That Council RECEIVES FOR INFORMATION the report dated January 16, 2024 from the Director of Civic Operations titled “2024 Capital Project #0302 – Memorial Park Cemetery Enhancement.”

D.2

2024 - 2028 Capital Plan

• RECOMMENDATION:

  That Council APPROVES the 2024 - 2028 Capital Plan attached to the Staff Report dated January 10, 2024 form the Director of Finance and IT Services titled "2024 - 2028 Capital Plan."

E.

RECESS (5:00 P.M. to 6:00 P.M.)

E.1

SERVICE AGREEMENTS AND GRANTS

E.1.1

Prince George Public Library

Presenters: Paul Burry, Library Director, Prince George Public Library and Jen Rubadeau, Manager of Communications & Engagement

• RECOMMENDATION:

  That Council APPROVES the Library Services Service Category as presented on pages 18 and 19 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

E.1.2

Tourism Prince George

Presenters:  Jamie Valcourt, Treasurer, Tourism Prince George Board of Directors, and Colin Carson, Chief Executive Officer, Tourism Prince George

• RECOMMENDATION:

  That Council APPROVES the Tourism Prince George Service Category as presented on pages 22 and 23 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

F.

CORPORATE MANAGEMENT

F.1

Office of the City Manager

• RECOMMENDATION:

  That Council APPROVES the Office of the City Manager Service Category as presented on pages 27 and 28 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

F.2

Mayor and Council

• RECOMMENDATION:

  That Council APPROVES the Mayor and Council Service Category as presented on pages 29 and 30 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

F.3

Legislative Services

• RECOMMENDATION:

  That Council APPROVES the Legislative Services Service Category as presented on pages 31 and 32 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

F.4

Human Resources and Corporate Safety

• RECOMMENDATION:

  That Council APPROVES the Human Resources and Corporate Safety Service Category as presented on pages 33 and 34 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

F.5

Communications

• RECOMMENDATION:

  That Council APPROVES the Communications Service Category as presented on pages 35 and 36 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

F.6

Capital Program Management Office

• RECOMMENDATION:

  That Council APPROVES the Capital Program Management Office Service Category as presented on pages 37 and 38 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

G.

PUBLIC SAFETY

G.1

Police Protection

• RECOMMENDATION:

  That Council APPROVES the Police Services Service Category as presented on pages 40 and 41 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

G.2

Fire and Rescue Services

• RECOMMENDATION:

  That Council APPROVES the Fire and Rescue Services Service Category as presented on pages 42 and 43 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

G.3

Emergency Programs

• RECOMMENDATION:

  That Council APPROVES the Emergency Programs Service Category as presented on pages 44 and 45 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

G.4

Bylaw Services

• RECOMMENDATION:

  That Council APPROVES the Bylaw Services Service Category as presented on pages 46 and 47 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

G.5

Off-Street Parking

• RECOMMENDATION:

  That Council APPROVES the Off-Street Parking Service Category as presented on pages 48 and 49 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

H.

CIVIC OPERATIONS

H.1

Snow Control

• RECOMMENDATION:

  That Council APPROVES the Snow Control Service Category as presented on pages 52 and 53 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

H.2

Roads

• RECOMMENDATION:

  That Council APPROVES the Roads Service Category as presented on pages 54, 55 and 56 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

H.3

Storm Drainage

• RECOMMENDATION:

  That Council APPROVES the Storm Drainage Service Category as presented on pages 57, 58, and 59 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

H.4

Fleet Services

• RECOMMENDATION:

  That Council APPROVES the Fleet Services Service Category as presented on pages 60 and 61 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

H.5

Street Lighting

• RECOMMENDATION:

  That Council APPROVES the Street Lighting Service Category as presented on pages 62 and 63 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

H.6

Civic Operations Admin

• RECOMMENDATION:

  That Council APPROVES the Civic Operations Admin Service Category as presented on pages 64 and 65 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

H.7

Solid Waste Services

• RECOMMENDATION:

  That Council APPROVES the Solid Waste Services Service Category as presented on pages 66 and 67 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

H.8

Cemetery

• RECOMMENDATION:

  That Council APPROVES the Cemetery Service Category as presented on pages 68 and 69 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

H.9

Sewer Operations

• RECOMMENDATION:

  That Council APPROVES the Sewer Operations Service Category as presented on pages 70, 71 and 72 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

H.10

Water Operations

• RECOMMENDATION:

  That Council APPROVES the Water Operations Service Category as presented on pages 73, 74, and 75 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

H.11

Parks

• RECOMMENDATION:

  That Council APPROVES the Parks Service Category as presented on pages 76, 77, and 78 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

H.12

District Energy

• RECOMMENDATION:

  That Council APPROVES the District Energy Service Category as presented on pages 79 and 80 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

H.13

Transportation and Technical Services

• RECOMMENDATION:

  That Council APPROVES the Transportation and Technical Services Service Category as presented on pages 81 and 82 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

I.

CIVIC FACILITIES AND EVENTS

I.1

Aquatics

• RECOMMENDATION:

  That Council APPROVES the Aquatics Service Category as presented on pages 84 and 85 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

I.2

Recreation and Events Admin

• RECOMMENDATION:

  That Council APPROVES the Recreation and Events Admin Service Category as presented on pages 86 and 87 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

I.3

Project Delivery

• RECOMMENDATION:

  That Council APPROVES the Project Delivery Service Category as presented on pages 88 and 89 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

I.4

Civic Initiatives and Partnerships

• RECOMMENDATION:

  That Council APPROVES the Civic Initiatives and Partnerships Service Category as presented on pages 90 and 91 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda. 

I.5

Facility Maintenance

• RECOMMENDATION:

  That Council APPROVES the Facility Maintenance Service Category as presented on pages 92, 93, and 94 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

I.6

Entertainment Services

• RECOMMENDATION:

  That Council APPROVES the Entertainment Services Service Category as presented on pages 95 and 96 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

I.7

Event Services

• RECOMMENDATION:

  That Council APPROVES the Event Services Service Category as presented on pages 97 and 98 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

I.8

Event Operations

• RECOMMENDATION:

  That Council APPROVES the Event Operations Service Category as presented on pages 99, 100, and 101 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

J.

PLANNING AND DEVELOPMENT

J.1

Development Planning and Administration

• RECOMMENDATION:

  That Council APPROVES the Development Planning and Administration Service Category as presented on pages 103 and 104 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

J.2

Economic Development

• RECOMMENDATION:

  That Council APPROVES the Economic Development Service Category as presented on pages 105 and 106 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

J.3

Asset Management

• RECOMMENDATION:

  That Council APPROVES the Asset Management Service Category as presented on pages 107 and 108 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

K.

FINANCE

K.1

Risk and Procurement

• RECOMMENDATION:

  That Council APPROVES the Risk and Procurement Service Category as presented on pages 110 and 111 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

K.2

IT Services

• RECOMMENDATION:

  That Council APPROVES the IT Service Category as presented on pages 112 and 113 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

K.3

Financial Services

• RECOMMENDATION:

  That Council APPROVES the Financial Services Service Category as presented on pages 114 and 115 of the 2024 - 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

K.4

Requested Enhancements

K.4.1

Police Protection - RCMP Members Enhancement

K.4.2

Police Protection - Municipal Employees Enhancement

K.4.3

Fire Services - Staffing Enhancement

K.4.4

Fire Services - Admin Staffing Enhancement

K.4.5

Fire Training Site Project Enhancement

K.4.6

REAPs Community Garden Enhancement

K.4.7

Exploration Place - Little Prince Enhancement

K.4.8

Road Rehabilitation Enhancement

K.5

Fiscal Services

• RECOMMENDATION:

  That Council APPROVES the Fiscal Services Service Category as presented on pages 124, 125, 126 and 127 of the 2024- 2028 Operational Financial Plan, as attached to the January 22, 2024 Regular Council Budget Meeting agenda.

L.

ADJOURNMENT